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Student Services Activities

The first step is to configure the student activity. This is the step that defines the settings for your activity such as whether or not you plan to print name tags and the age range of the activity.

Assumptions

In this procedure, we assume you are using Check-in to record attendance and print name tags for your students. If this is not what you want to do, skip step 4 below.

Additionally, the assumption is that students may attend anytime this activity is offered and do not need to be pre-registered. Volunteers are assigned to a particular activity schedules and do need an assignment prior to attending the activity.

Tip! If you have not configured a student/youth ministry, see Adding Ministries for complete details on how to create a ministry and assign security access rights to it..

To configure the activity:

1. Click Ministry > Activity/Room Setup > Activities. The Add/Edit Activity form appears. Note the name of the ministry that is listed just above the form.
2. If your student ministry is not displayed at the top of the form, click Change ministry and select the appropriate ministry. This is a critical step as you cannot move activities from one ministry to another if you accidentally add your activity to the wrong ministry.
3. Type the Activity name for the Middle School activity. If you decide to print name tags for this activity, the activity name prints on the tag.
4. Type the Age range for the activity. This age range should include all ages of students who attend this activity (regardless of school grade). For example, 12 to 14.
5. In the Check-in Settings box, do the following:
   • Select the Check-in enabled check box
   • Select the Print a name tag check box
   • Select the Assignments override closed rooms check box
   • Select  Most Recent Attendance from the Auto Assignments drop-down list.
6. In the Assignment Attributes box, select Activity Schedule from the Vol/Staff assignments drop-down list.

   Your screen should look like this

   

7. Click Save and continue.
8. Repeat steps 1-7 for your High School activity.

Go to the next step